Drawer Checkout Report
The drawer checkout report is printed on the register printer when a cash drawer is checked out from the register. It displays a summary of sales for the period during which the drawer was assigned. The header displays the details of the drawer checkout, such as the store, the date of business, and who owned the till. The top section shows the sales totals for each revenue center (as defined in Revenue Centers in Settings Editor). The second section displays total sales, gross sales, and net sales calculations. The third section displays how much was collected for each tender type, plus cash calculations. The bottom section displays tip details.
Example drawer checkout report
Report Settings
Many of the fields are calculated based on other data in the report, and how those fields are calculated depends on settings that are made in the Settings Editor under Options > Accounting > Reporting.
Accounting > Reporting options
| Option | Description |
|---|---|
| Deduct Tips & Gratuities from Cash | Does not apply to the Drawer Checkout Report |
| Include Discounts in Net Sales | Includes the total of all discounts in Net Sales |
| Include Promotions in Net Sales | Includes the total of all promotions in Net Sales |
| Include Tax in Gross Sales | Includes all taxes collected in Gross Sales |
| Include Voids in Gross Sales | Includes the total of all voided items and orders in Gross Sales |
Report Layout
Header
The header of the drawer checkout report contains information about the location, the date of the report, the till owner, and other relevant information:
- The top line is always "*** Drawer Checkout ***". This is so that it won't be confused for a customer receipt or an End of Day Report.
- The second line is the name of the location (as configured in Options > Location > General in Settings Editor).
- The third line displays the store number and the business date for which the report was run.
- The fourth line displays the date and time at which the report was run.
- The fifth and sixth lines display the drawer name and till number
- The seventh line displays the till owner.
- The eighth line displays the name of the employee who ran the drawer checkout.
Section 1: Revenue Centers
The next section of the drawer checkout report displays the total sales for each revenue center. Revenue centers are configured in Settings Editor on the Revenue Centers page. Because every item created in Settings Editor must belong to one and only one revenue center, the sum of the totals of each revenue center equals the total sales for the time period that the report covers.
NOTE: If Include Voids in Gross Sales is checked in Options > Accounting > Reports, then the totals in this section will NOT reflect any amounts returned to customers for voided orders.
Section 2: Total, Gross, and Net Sales
The next section shows the calculations made for Total Sales, Gross Sales, Net Sales, and Adjusted Gross.
NOTE: The order of these items on the report varies depending on what settings are selected in Options > Accounting > Reporting in Settings Editor (except Deduct Tips & Gratuities from Cash, which does not apply to the Drawer Checkout Report). The order shown in this table will print when all applicable Options > Accounting > Reporting items are selected.
| Line | Description |
|---|---|
| Total Sales | Gross Sales + [Taxes] (only if Include Tax in Gross Sales is NOT selected) + Voids (only if Include Voids in Gross Sales is NOT selected) + Refunds + Gift Card Promotions + Gift Card Issue/Reload |
| Gift Card Issue/Reload | The amount collected for new gift cards issued and existing gift cards reloaded. |
| Gift Card Promotions | The total amount discounted from order prices because of gift card promotions (as configured in Promotions in Settings Editor). |
| Refunds | All amounts returned to customers for orders on prior dates. It includes both the item costs and any taxes collected. |
| Gross Sales | The sum of the totals of all revenue centers in section 1 − Gift Card Issue/Reload + gift card promotions, if any (only if Gift Card Issue/Reload is not $0.00) + [Taxes] (only if Include Tax in Gross Sales is selected) + Service Charges |
| Voids | All amounts returned to customers for orders on the same date. It includes only the costs of items, not any tax. |
| [Taxes] | There is a separate line for each kind of tax collected. Each lists the amount collected for that type of tax. |
| Service Charges | The total amount collected for service charges (as configured in Surcharges in Settings Editor). |
| Net Sales | Gross Sales − Voids (only if Include Voids in Gross Sales is selected) − [Taxes] (only if Include Tax in Gross Sales is selected) − Services Charges − [Discounts] (only if Include Discounts in Net Sales is NOT selected) − [Promotions] (only if Include Promotions in Net Sales is NOT selected) |
| [Discounts] | There is a separate line for each kind of discount applied to orders. Each lists the total amount deducted from orders because of that type of discount. |
| [Promotions] | There is a separate line for each promotion applied to orders. Each lists the total amount deducted from orders because of that type of promotion. |
| Taxes | The total of all [Taxes] entries. |
| Service Charges | A repeat of the previous Service Charges entry. |
| Adjusted Gross | Net Sales − [Discounts] (only if Include Discounts in Net Sales is selected) − [Promotions] (only if Include Promotions in Net Sales is selected) + Taxes + Service Charges |
Section 3: Payment/Deposit Types
The next section shows the total amounts collected for each type of payment. If Must Declare Cash on Checkout is checked in Options > Accounting > Drawer Checkout in Settings Editor, then it also includes the cash calculation. If Must Declare Cash on Checkout is not checked, then it displays lines for the employee to write down the declared cash and the overage or shortage.
| Line | Description |
|---|---|
| Credit Card | There is a line for each type of credit card payment accepted. Each line shows the total amount of sales paid with that type of credit card. |
| Credit Card Total | The sum of the totals of all credit card types in the Credit Card section. |
| Debit Total | The total amount of sales paid with debit cards. |
| Gift Certificate | There is a line for each type of gift certificate. Each line shows the total amount of sales paid for with that gift certificate type. |
| Gift Certificate Total | The sum of the totals of all gift certificate types in the Gift Certificate section. |
| Check Total | The total amount of sales paid with checks. |
| Gift Card Total | The total amount of sales paid with gift cards. |
| House Account Total | The total amount of sales charged to house accounts. |
| External | There is a line for each type of external payment processor accepted. Each line shows the total amount paid through that external payment processor. |
| External Total | The sum of the totals of all external payment processor types in the External section. |
| Cash Payments | The total amount of sales paid for with cash. |
| Plus Cash Tips | The total amount of cash tips collected. |
| Plus Cash Deposits Accepted | Includes all cash deposits received for future orders that are to be picked up or delivered on a later date. Does NOT include deposits paid with other tender types. |
| Plus Paid Ins | All cash added to the drawer while it was assigned. |
| Total Cash Received | Cash Payments + Plus Cash Tips + Plus Cash Deposits Accepted + Plus Paid Ins |
| Less Paid Outs | All cash removed from the drawers while it was assigned. |
| Less Cash Back | All cash given as change for a non-cash transaction. For example, cash issued as part of a debit card transaction falls into this category. |
| Starting Bank | The amount of cash that was in the drawer when it was assigned. NOTE: This line is only displayed if both Must Declare Cash on Checkout and Declared Cash includes Starting Bank are checked in Options > Accounting > Drawer Checkout in Settings Editor. |
| Calculated Cash | Total Cash Received − Less Paid Outs − Less Cash Back. |
| Counted Cash | A blank line for the employee to enter the amount of cash in the drawer at checkout time. NOTE: This line is only displayed if Must Declare Cash on Checkout is NOT checked in Options > Accounting > Drawer Checkout in Settings Editor. |
| Difference | A blank line for the employee to enter the amount by which Counted Cash differs from Calculated Cash. NOTE: This line is only displayed if Must Declare Cash on Checkout is NOT checked in Options > Accounting > Drawer Checkout in Settings Editor. |
| Declared Cash | The amount of cash in the drawer at checkout, as entered by the employee who ran the drawer checkout. NOTE: This line is only displayed if Must Declare Cash on Checkout is checked in Options > Accounting > Drawer Checkout in Settings Editor. |
| Tips | Plus Cash Tips + any tips that were added to non-cash transactions with the Adjust Tips function. NOTE: This line is only displayed if Must Declare Cash on Checkout is checked in Options > Accounting > Drawer Checkout in Settings Editor. |
| Gratuities | The total amount of all gratuities paid to staff (as configured in Surcharges in Settings Editor). NOTE: This line is only displayed if Must Declare Cash on Checkout is checked in Options > Accounting > Drawer Checkout in Settings Editor. |
| Cash Drop | Declared Cash − Tips − Gratuities NOTE: This line is only displayed if Must Declare Cash on Checkout is checked in Options > Accounting > Drawer Checkout in Settings Editor. |
| Cash Over/Short | Declared Cash − Calculated Cash (− Starting Bank if Declared Cash includes Starting Bank is checked in Options > Accounting > Drawer Checkout in Settings Editor) NOTE: This line is only displayed if Must Declare Cash on Checkout is checked in Options > Accounting > Drawer Checkout in Settings Editor. |
| Employee Signature | A blank line for the employee to sign the report. |
| Manager Signature | A blank line for the manager to sign the report. |
Section 4: Tip details
The last section of the drawer checkout report displays details regarding tips collected.
| Line | Description |
|---|---|
| Tips Received | Tips collected by the till owner for him/herself. There is a line for each type of payment method that tips were paid with. Each line shows the total amount of tips paid with that payment type. NOTE: Tips paid on credit cards are broken out by credit card type. |
| Total Tips Received | The sum of the totals of all tips collected in the Tips Received section. |
| Tips Received From Others | Tips collected by others for the till owner. There is a line for each type of payment method that tips were paid with. Each line shows the total amount of tips paid with that payment type. |
| Total Tips Received From Others | The sum of the totals of all tips collected in the Tips Received From Others section. |
| Total Tips Paid To Others | Tips collected by the till owner and paid to others. |
| Tips Owed To Others | Tips collected by the till owner for others that have not yet been paid to them. There is a line for each type of payment method that tips were paid with. Each line shows the total amount of tips paid with that payment type. |
| Total Tips Owed To Others | The sum of the totals of all tips collected in the Tips Owed To Others section. |
| My Total Tips | Total Tips Received + Total Tips Received From Others − Total Tips Paid To Others − Total Tips Owed To Others |