Process Payroll
The Process Payroll feature is designed to ensure accuracy and efficiency in payroll management. It allows you to review and address any errors and warnings before approving payroll records for the current period. Once approved, the data is locked to prevent future edits, ensuring its integrity. This locked data is then ready for seamless export to your payroll provider, streamlining the entire payroll process and enhancing data accuracy. By using the Process Payroll feature, you can maintain precise payroll records and ensure a smooth and error-free payroll cycle.
How do I process payroll?
- Go to Process Payroll
- Select the Errors and Warnings tab
- Errors are required to be corrected before payroll can be approved
- Warnings should be reviewed but are not required to be corrected before payroll can be approved
- Select Approve
FAQ
Who cares about Process Payroll?
Process Payroll is important to payroll administrators, employees, and managers. Payroll administrators use it to ensure accurate and timely payroll processing, employees rely on it for correct and timely pay, and managers depend on it for maintaining payroll data integrity.
What is the goal of Process Payroll?
The goal of Process Payroll is to ensure accuracy and efficiency in payroll processing by reviewing and addressing errors and warnings, approving payroll records, and locking data to prevent future edits. This enhances data integrity and streamlines payroll management.
Where can this information be viewed?
Process Payroll information can be viewed in payroll software and management dashboards. These platforms allow administrators to review, approve, and export payroll data.
What other reports or activities are impacted by an entry in Process Payroll?
Entries in Process Payroll impact financial reports, tax filings, and employee compensation records. Accurate payroll data is crucial for financial reporting, compliance with tax regulations, and maintaining employee pay records.
What does the message "Job Not Defined" mean?
The employee does not have a job assigned for the time worked on the time card for the date. Contact your Administrator to correct the job misalignment. Most times, the job has been marked as Hide = Y in the Payroll Setup Wizard > Jobs.
What does the message "Rate Not Defined" mean?
The employee does not have an approved rate assigned for the time worked on the time card for the date. To resolve this message:
Go to Employees
Select the employee from the error.
Select Jobs
Navigate to the worked job
Update the Effective Date for the job to be on or prior to the payroll error date
What does message "Unlinked POS Employee" mean?
The POS employee has not been linked to a PAR OPS employee. To resolve this message, Go to Link Employees and link the employee between the POS and PAR OPS.
What does the message "Clock Out was auto assigned" mean?
This payroll warning means that the last time data was imported from the POS, the employees listed were still on the clock (we did NOT import a clock out for them.) If those warnings are showing for TODAY, that is expected because employees may still be clocked in. To resolve this message: If the dates listed are for today, this warning will resolve itself when the employee clocks out. If the dates listed are for days that are prior and there should be a clock out recorded, you should either run a POS Import for the dates listed or adjust the time card clock out times in PAR OPS to reflect the employee's correct time.