Cost of Goods

Prep and Freezer Pull

The Prep and Freezer Pull activity is essential for maintaining product quality and minimizing waste. By integrating suggested quantities with real-time inventory counts, it helps users determine the optimal amount of product to prepare. Freezer Pull ensures precise quantities for retrieving items from the freezer, facilitating proper thawing. Additionally, this activity supports label printing for prep items, with labels configured in the Label Management activity and printed directly from Prep and Freezer Pull. This comprehensive approach enhances efficiency and accuracy in food preparation.

* Fields only available using the Admin activity Prep and Freezer Formats using the Smart Client.

How do I enter prep quantities?

A template must be created by the Admin before prep can be entered.

  1. Go to Prep and Freezer Pull
  2. Select the Template
  3. Select the Shift
  4. Select the Date
  5. Expand the Group details
  6. Navigate to the item
  7. Enter the Prep Quantity

How do I edit prep quantities?

  1. Go to Prep and Freezer Pull
  2. Select the Template
  3. Select the Shift
  4. Select the Date
  5. Expand the Group details
  6. Navigate to the item
  7. Edit the Prep Quantity

How do I delete prep quantities?

  1. Go to Prep and Freezer Pull
  2. Select the Template
  3. Select the Shift
  4. Select the Date
  5. Expand the Group details
  6. Navigate to the item
  7. Enter 0 as Prep Quantity

How do I print a prep label for an item?

  1. Go to Prep and Freezer Pull
  2. Select the Template
  3. Select the Shift
  4. Select the Date
  5. Expand the Group details
  6. Navigate to the item
  7. Select the printer icon
  8. Select Print Label(s)

How do I configure where prep labels will be printed?

  1. Go to Prep and Freezer Pull
  2. Select the Print Settings
  3. Select the Print via Wi-Fi or Print via Bluetooth

How do I update the prep label configuration?

  1. Go to Label Management
  2. Expand the appropriate label dimension (1x1 or 2x2)
  3. Select Default
  4. Select the configure icon
  5. Update the configuration
  6. Select Save

How do I create a new prep label configuration?

  1. Go to Label Management
  2. Select Add Label
  3. Enter Label Name
  4. Select Size
  5. Select Justification
  6. Select Settings for any row
  7. Set font size and Bold
  8. Drag Attributes onto the Label Editor column sections
  9. Review Label Editor screen
  10. Review Print Preview screen
  11. Select Save

How do I create a prep template?

A new template must first be created by the Administrator and sent to the store.  A store can only edit an existing template.

  1. Go to Prep and Freezer Pull Formats
  2. Enter Description
  3. Select Forecast Format
  4. Expand Details
  5. Enter Section
  6. Select Item
  7. Select Unit of Measure
  8. Select Mode (Default is Daily)
  9. Select Percent (Default is 100)
  10. Save

How do I edit a template?

  1. Go to Prep and Freezer Pull
  2. Select the template
  3. Select Edit Template
  4. Select Add New Group
  5. Enter the Group Name
  6. Select Save
  7. Expand Group details
  8. Select Add Item
  9. Enter row details
  10. Select Save

Explanation of Prep fields:

  • Suggested Prep - The amount of items to be prepped based on previous usage and forecast sales
  • On Hand - Amount of product currently on premises
  • Prep Quantity - Defaults to Suggested Prep quantity minus On Hand quantity. This field can be adjusted manually
  • Assign To - Prepping the item can be assigned to employees and stations.
  • Recipe - Select the icon to view a breakdown of recipe information, automatically calculated to match the suggested prep quantity.
  • Print - Print a label for the Prep or Freezer item

Explanation of Freezer fields:

  • Suggested Pull- The amount of this item that is suggested to be pulled from the freezer based on previous usage and forecast sales
  • Thawed- Amount of this item is already thawed
  • Pull Quantity - This field will default to Suggested Pull minus Thawed Quantity. This field can be adjusted manually
  • Assign To - Prepping the item can be assigned to employees and stations
  • Print - Print a label for the Prep or Freezer item

Explanation of Prep Format fields:

  • Description - Enter the name of the prep template
  • Forecast Format - (Default = Default Format)Select the forecast that will be used for prep suggestions for this template if the template used should be different from the one currently assigned to each store.
  • Number of Decimals -(Default =OFF) Select the decimal precision to be applied to all lines in this template
  • Unit Lock -(Default t =OFF) Select if this template should not be allowed to be edited at the store
  • Show Inventory on Hand -(Default=ON) Select to show the current Inventory on Hand based on counted items
  • Hide -
    Lines:
    • Section - (Named Group in the Portal)- Enter the name of the section/group this item will be assigned
    • Sort Order - (Default=0) - Enter the number this item will be assigned
    • Item - Select the item.  Only items that have been given the Prep permission in the Item Master will be available.
    • Unit of Measure - Select the Unit of Measure (UM) for this item.  Only UM  that have been given the Prep permission in the Item Master will be available.
    • Mode -(Default=Daily)Select one fo the following
      • Shelf Life - The suggested prep amount will include the total amount needed to prep for the entire shelf life as entered in the  Item Master
      • Daily - The suggested prep amount will include the total amount neededfor the day
      • Daily Plus -
      • Next Day -
      • Interval:  Fixed 30 Minutes -
      • Interval:  Fixed 60 Minutes -
      • Interval:  Custom - Once selecting this value, open the details of this line to enter the Custom Intervals
    • Min & Max Quantity per Interval - Set the minimum and maximum prep quantity per interval for specific items.

FAQ

Who cares about prep?

 Prep is important to kitchen staff, managers, inventory teams, and quality control personnel. They care about prep because it ensures product quality, efficient operations, and accurate inventory management.

What is the goal of prep?

The goal of prep is to determine the optimal amount of product to prepare, ensuring that food is ready for service while minimizing waste and maintaining high quality standards.

Where can this information be viewed?

Information about prep activities can be viewed in the Prep and Freezer Pull activity within the PAR OPS system. This system provides real-time inventory counts and suggested quantities for preparation.

What other reports or activities are impacted by an entry in prep?

Prep entries impact inventory reports, production schedules, and quality control reports. They help in tracking prepared quantities, managing inventory levels, and ensuring consistency in food quality. Additionally, label printing for prep items is configured in the Label Management activity and can be printed from the Prep and Freezer Pull activity.

Who cares about freezer pull?

Freezer pull is important to kitchen staff, managers, inventory teams, and quality control personnel. They care about freezer pull because it ensures proper thawing, efficient operations, and accurate inventory management.

What is the goal of freezer pull?

The goal of freezer pull is to provide precise quantities for retrieving items from the freezer, ensuring proper thawing and preparation for service while minimizing waste and maintaining high quality standards.

Where can this information be viewed?

Information about freezer pull activities can be viewed in the Prep and Freezer Pull activity within the PAR OPS system. This system integrates real-time inventory counts and suggested quantities for optimal preparation.

What other reports or activities are impacted by an entry in freezer pull?

Freezer pull entries impact inventory reports, production schedules, and quality control reports. They help in tracking thawed quantities, managing inventory levels, and ensuring consistency in food quality. Additionally, label printing for prep items is configured in the Label Management activity and can be printed from the Prep and Freezer Pull activity.

Can Prep and Freezer pull be edited using the PAR OPS Mobile App?

No, Prep and Freezer pull activities can only be edited either in the Prep & Freezer Pull activities can only be edited in Admin for multiple stores or in the Prep and Freezer pull activity at the unit in the PAR OPS web portal.

How do I find an item added to my Prep/Freezer Pull template by my Administrator that is not showing in my template?

New items added to Prep or Freezer Pull templates need to be sent to the store(s) that are expected to use the items using the Synchronize Unit report.

How do I get newly added items to show data in my Prep and Freezer Pull reports?

When a new item is added to Prep and Freezer Pull templates, a recalculation is required to show projections on the same day.  Run the Prep Sheet Calculate to recalculate Prep sheet values.  Run the Freezer Pull Calculate to recalculate Freezer pull values

Can Prep and Freezer pull be edited using the PAR OPS Mobile App?

Prep and Freezer Pull templates are configured on the portal only.

Previous
Prepared Items
Next
Purchase Cost Control
Copyright © 2026 PAR Technology Corporation. All rights reserved.
Due to configuration options available with PAR OPS®, any reports or activities shown in the Knowledgebase may appear or be named differently in your database. The processes outlined are recommendations which may be implemented differently for your company.
PAR Technology Corporation 8383 Seneca Turnpike, Suite 3 New Hartford, New York 13413 (315) 738-0600 legal@partech.com. PAR Tech is a leading global provider of software, systems, and service solutions to the restaurant and retail industries. You may learn about its product offerings here.
Before using this application, please read the PAR Tech Terms of Use. In addition, the sample applications of PAR Technology are licensed under the terms of the O'Saasy License.