Pay Memos

The Pay Memos activity in PAR OPS enables payroll teams to manage a variety of pay categories, including jury duty, penalty hours, penalty pay, sick pay, training, and vacation. It also supports the creation and adjustment of entries such as tips, gross sales, and credit card tips to ensure accurate payroll application. While many Pay Memos originate from the POS system to maintain alignment with payroll data, users can easily edit or delete entries as needed provided the payroll period remains open. By leveraging this activity, teams can streamline payroll processes and uphold precise, reliable payroll records.

How do I add a pay memo?

1. Go to Pay Memos
2. Select Add Pay Memo
3. Select the Employee
4. Select Business Date
5. Select Pay Type
6. Select Job
7. Enter Amount
8. Select Save

How do I delete a pay memo?

1. Go to Pay Memos
2. Select the row(s) to be deleted
3. Select the trash can icon

How do I edit a pay memo?

1. Go to Pay Memos
2. Navigate to the row to be edited
3. Enter the appropriated changes
4. Select Save

Column Settings

Use Column Settings to choose which columns appear on the form, helping you to focus only on the data you need while optimizing screen space for a cleaner, more efficient layout.

• Hours: Use to enter the number of hours to post to the selected memo
• Amount: Use to enter the dollar amount to post to the selected memo
• Original Amount: READ ONLY field used to view the amount posted from the POS
• Origin: POS (imported from the POS), Manual (entered manually via an API integration or using this activity)
• Comment : Use to enter a comment that can be displayed in  Pay Memo reporting

FAQ

Who cares about Pay Memos?

Pay Memos capture additional payroll-related details that aren't included in time cards, making them essential for accurate and complete payroll processing. They help payroll administrators ensure correct compensation, support employees with clear pay documentation, and provide managers with insights into labor-related adjustments.

What is the goal of Pay Memos?

The goal of Pay Memos is to enhance payroll accuracy, streamline payroll processes, and maintain precise payroll records. They help manage various pay categories and ensure alignment with POS system data.

Where can this information be viewed?

Pay Memos can be viewed using the pay memo reporting which displays entries imported from the POS, submitted via API integration, or entered manually through the Pay Memos activity, organized by employee. Additionally, any Pay Memos flagged for inclusion in your payroll integration will appear in payroll reporting and exports, also grouped by employee. Pay Memos assigned to PAR OPS accounts, visibility is provided through PAR OPS reporting, organized by account.

What other reports or activities are impacted by an entry in Pay Memos?

Entries in Pay Memos are reflected across multiple reporting channels, including Pay Memo reports, Payroll reports, PAR OPS Daily Business Summary (DBS), and payroll exports. When Pay Memos are imported from the POS and subsequently edited within PAR OPS, the data between the POS and PAR OPS may become misaligned. To verify the original values from the POS, users should refer to the Original Amount field or POS reporting. Furthermore, once payroll is approved and the working period is closed, Pay Memos can no longer be entered or modified. Any additional entries must be made directly in the payroll system, which will result in a misalignment between the payroll processor and PAR OPS data. These restrictions are in place to preserve data integrity across systems and ensure consistent, accurate reporting.

What dates can a pay memo be entered?

Pay Memos can be entered from the first day of the current unapproved payroll through today's date.

What dates can a pay memo be viewed?

Pay Memos can be viewed starting from the first day of the current unapproved payroll period through today's date using the Pay Memos activity. For historical data outside of this range, users should refer to Pay Memos reporting, which provides access to entries from previous dates.

Why can't I enter a Pay Memo for today's date?

You may be unable to enter a Pay Memo for today’s date depending on how the Pay Memo is configured. In general, Pay Memos can be entered from the first day of the current unapproved payroll period through today using the Pay Memos activity. However, only Pay Memos designated for entry through PAR OPS are available for same-day edits. Pay Memos that are configured to import from the POS can only be entered and edited for dates prior to today.